Loose leaf updating service

In the days before consolidated legislation was freely available, this was a truly valuable service.

A recent (and decidedly unscientific) survey of law libraries in the Vancouver area revealed that over the past eighteen months the majority had cancelled some of their loose-leaf updating services; some services were cancelled outright whereas with others the contents were now being replaced on an annual (or biennial) basis.

Although loose-leaf filing may appear to be straightforward, complicated page numbering and Byzantine filing instructions may mean result in materials being misfiled or inadvertently discarded.

Recently, it has been observed that there is a confusion on the venue for filing the application for PTU loose-leaf books of accounts due to the transfer of venue for filing PTU for CAS to the National Accreditation Board (NAB.) The loose-leaf books of accounts is a recording of transactions through encoding of details in the computer and generating copies by printing this out using the approved loose-leaf format to be bound as the bookkeeping record of the taxpayer. 68-2017 clarified that although the use of loose-leaf books is computer-aided, this is considered manual recording, hence its PTU should not be filed with the NAB. 13-82, a sworn statement specifying: (1) the books to be used, invoices/receipts and other accounting records together with the serial numbers of principal and supplementary invoices/receipts to be printed; and (2) commitment to permanently bind the loose-leaf forms within 15 days after the end of each taxable year or upon the termination of its use.

Currently, the application for PTU loose-leaf books of accounts is within the jurisdiction of the regional director through its legal division, pursuant to RMC No. In line with BIR’s aim to promote ease of doing business, the processing of application and issuance of the PTU loose-leaf books of accounts will now be done by the concerned revenue district office (RDO), considering the geographical location of the regional offices (RO) compared to the RDO. The PTU loose-leaf books issued to the taxpayer’s head office (HO) will cover all registered branches at the time of issuance.

We have engaged the Gallup Organization to conduct the survey. Pilot tests indicate the survey will take about seven to 10 minutes.

If Gallup contacts your institution, I encourage you to give the questions serious consideration.

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